CINCINNATI MUSIC ACCELERATOR PRIVACY POLICY

The Cincinnati Music Accelerator (CMA) respects the privacy of visitors to its websites and social media channels, event registrants, newsletters subscribers, members and other CMA users. This Privacy Policy explains what personal information we collect from these users and how we use, disclose and protect it. In general, most personal information we obtain is provided voluntarily by the data subject. We limit disclosures of personal information, and when we do disclose it to third parties, we usually allow data subjects to opt-out of those disclosures.

Please read this policy thoroughly to ensure that you understand the circumstances under which CMA collects and uses information and when CMA may disclose such information to third parties.

 

COLLECTION OF INFORMATION

 

Information Collected from Users of the CMA Website. Users to the public areas of CMA’s website generally browse anonymously. We do not normally attempt to identify website visitors. CMA uses a third-party service to collect and report aggregate data, such as number of page views, unique visitors, frequency of visits, and other visitor traffic metrics. CMA may occasionally collect an IP address when accepting credit card information online to detect duplicate credit card transaction submissions or cases of fraud. Cookies are used by CMA for internal and marketing purposes and to improve the user’s website experience. Users can control the use of cookies on their browsers. Users who do not accept cookies or delete their cookies may have a less than optimal user experience, such as finding it necessary to reenter identification details on each visit to the site.

Information Collected from CMA Members, Event Registrants, Newsletter Subscribers, and Others. CMA asks some users to voluntarily provide some limited information, such as name, job title, company, business address, business phone, fax, e-mail, and, in cases where a payment to CMA is required, credit card account information. This information may be submitted to CMA through membership and grassroots applications, event registrations, orders, subscriptions, contest registrations or other CMA forms. CMA does not typically collect home addresses, home phone numbers or home e-mail accounts, except for those who provide their home information as their business information. CMA may also use unique identifiers in emails sent to CMA members, event registrants, newsletter subscribers and other customers to help CMA understand which emails have been opened and if so, how many times. CMA may also use custom URLs in these emails to track how many times recipients clicked on the URLs in an email message. We use this information to improve the quality and accuracy of our email campaigns.

 

USE AND DISCLOSURE OF INFORMATION

 

Use of Data Collected from Users of the CMA Website and Social Media Channels. We use data collected about users of the CMA website and social media channels only for internal and marketing purposes. We do not retain any personally identifying information. CMA may make chat rooms, forums, message boards, and news groups available. Any information that users voluntarily disclose in these areas may be publicly accessible. CMA does not routinely monitor these activities and users should exercise caution when sharing personal information.

Use of Information Collected from CMA Members, Event Registrants, Newsletter Subscribers, and Others. CMA uses the data it collects from CMA members, event registrants, newsletter subscribers, and others to: (i) identify CMA members and administer user accounts; (ii) fulfill orders, send newsletters, manage events etc; (iii) develop and improve the products and services offered by CMA; and (iv) contact members and others with information about CMA products, services, promotions or special offers, unless they have indicated that they do not want to be contacted. Anyone may choose to opt-out from receiving CMA communications by clicking on the unsubscribe link at the bottom of the CMA communication and then selecting the unwanted communications. Alternatively, anyone may email CMA at hello@cincinnatimusicaccelerator.org with a request to opt out of all or specific CMA communications.

 

Disclosure to CMA Contractors

 

CMA employs contractors to assist with administrative and other functions and provides these contractors with access to data. Contractors include lawyers, auditors, and other service providers. An individual cannot opt-out of disclosures to CMA contractors. CMA requires its contractors who have access to member or personal information to maintain, use, and disclose any information provided by CMA in a manner consistent with this policy.

 

Reporting Piracy to CMA

 

Anyone can report possible incidents of piracy to CMA through CMA’s online piracy reporting forms. CMA uses this information to investigate piracy claims and, if necessary, to take legal and/or other enforcement action. All information identifying individuals who report piracy is kept strictly confidential by CMA staff and outside counsel and is not disclosed unless required by law or expressly allowed by the individual who reported the piracy.

Other Disclosures. CMA does not generally disclose personal information except as described here. However, in the event that we believe that our website has been hacked or we find evidence suggesting improper or criminal activity, we reserve the right to share information with law enforcement and others. We may also make disclosures to take precautions against liability or to provide information to law enforcement agencies or for an investigation on a matter related to public safety.

 

SECURITY AND COMPLIANCE

 

CMA stores all information it collects on servers accessible only by CMA employees and contractors. We use reasonable and current security methods to prevent unauthorized access, unauthorized disclosure, loss, and destruction; maintain data accuracy; and ensure correct use of information. Account information and profiles are password-protected. We recommend that CMA members and any others with password-protected access to the CMA website not divulge their password to anyone and take adequate precautions to ensure that their password is not accessible to third parties. Although we try to protect any information transmitted to us, we cannot ensure or guarantee the security of it, and users do so at their own risk. When CMA employs contractors that may have access to personal information, we require that they maintain, use, and disclose any information provided by CMA in a manner consistent with this policy.

 

CMA is committed to making sure that its privacy policy is understood and respected by all of its employees. All CMA employees who collect, access or disclose information about members and customers are informed of this policy to ensure that they understand the importance of privacy and how our policy affects an individual’s job responsibilities.

 

INTERNATIONAL DATA TRANSFERS

 

Data may be collected and accessed by CMA at locations both inside and outside the United States. All data collected by CMA will be stored on servers located in the United States, which means that data provided by individuals located outside the United States will be transferred into the United States. Individuals located outside the United States should understand that the protections afforded to personal information in the United States may be different that those provided in other countries.

DATA QUALITY AND ACCESS

 

Any individual who submits information to CMA may review the information and ask us to correct, amend or delete it.

 

MISCELLANEOUS

 

External Links. CMA’s website provides links to other websites that CMA does not control. Each of these sites maintains its own independent privacy and data collection practices and procedures. Users who visit a website that is linked to our site should consult that site’s privacy policy.

Children. CMA does not knowingly market its goods or services to, or collect data from, or otherwise target minors.

 

ASSENT AND MODIFICATIONS TO PRIVACY POLICY

 

Use of this website signifies agreement to the terms of CMA’s privacy policy. Any user who does not agree with these terms, should navigate away from the site and not disclose any information through this site. CMA may modify this privacy policy at any time at its discretion and modifications are effective upon being posted on this site or as otherwise stated. Users should review this privacy policy periodically to ensure that they are aware of any changes to it. CMA will, when practicable, notify users of material changes by placing a prominent notice on the CMA website. Upon request, CMA will also attempt to notify existing CMA members, event registrants, newsletter subscribers, award nominees and other existing CMA customers of material changes to this privacy policy.

 

CONCERNS OR COMPLAINTS

 

Anyone who believes that CMA has not adhered to its privacy policy or is otherwise concerned about the treatment of their data should contact CMA at hello@cincinnatimusicaccelerator.org

Version 1.0

Policy History

1.0 Original Privacy Policy

© Cincinnati Music Accelerator 2019